Q&A from Making Hawaiian Pet Travel a Breeze: A Step-By-Step Guide webinar

by | Jun 6, 2022 | Blog, Featured | 0 comments

In our recent webinar, Making Hawaiian Pet Travel a Breeze: A Step-By-Step Guide, John Jeffreys, RVT, CVPM, PHRca, shares an overview of Hawaii Pet Travel and what makes this destination more complicated than other domestic US destinations.

Here, we’re sharing resources and summarizing Q&A from the webinar. If you still have questions related to Hawaiian travel with pets, please contact us and we’ll add them to this list.

Questions and answers from the webinar

There were many questions submitted by webinar attendees, and not all of them could be addressed in the hour-long session. We have compiled the questions and worked with John Jeffreys to provide answers to the best of our knowledge. Click on a topic to expand the Q&A.

General Questions

Q: What is the average charge for an exam and for the paperwork?

A: This is going to vary depending on your location. I would say that based on the time involved in these, that the cost of issuing a Hawaii CVI should be 1.5 times your exam fee. If your exam fee is $50, then the health certificate fee should fall around $75. The total for that final visit should be $125+ the cost of any other services/treatments performed.

Q: Do you suggest asking for a deposit for travel certificates because there is work to be completed beforehand?

A: There are some clinics who do obtain a deposit (or prepayment) and I’m not opposed to it as long as the clinic has a protocol/workflow that works for obtaining the payment each and every time.

Q: In the case of a client contacting us only a few weeks before they are planning to travel, do you suggest we turn them down or tell them they have to change their travel date?

A: I recommend total transparency. Something along the lines of, “I understand your plan is to leave in about 3 weeks, have you looked at the necessary requirements to travel with your pet? We are happy to assist you with the process, but keep in mind that it typically takes 4+ months to complete these requirements (as certain steps cannot be rushed or expedited). Did you still want to schedule that appointment to start the process?”

Q: Does Hawaii require airlines to have pets fly in cargo?

A: Hawaii has no regulations related to where animals are transported on planes. Transportation location is based on airline policy. Hawaii regulations apply only after the flight has landed in the state.

Q: Do you have information on the import requirements for a pet parrot?

A: Information for Hawaii specifically can be found on the State of Hawaii Plant Industry Division website.

Hawaii & Minor Island Requirements

Q: Does Hawaii have any requirements for other core, or non-core, vaccines?

A: No, the animal must be rabies vaccinated, but no other core vaccines are required for entry.

Q: I have previously been told that pets coming in on private planes do not have to meet standard entry requirements. Do you know if this is true?

A: All incoming pets are subject to import regulations, regardless of the method of transport. Private planes must also declare when there are pets on board. The flight crew is responsible for ensuring pets are presented for inspection. That is a carrier responsibility, not a D.V.M responsibility. (HAR 4-29-6)

Q: Some airlines require a health certificate within 10 days of travel, but Hawaii wants it issued within 14 days of arrival and must be submitted to the AQS station 10 days before arrival. Do you have any recommendations on addressing this overlap?

A: Typically, this pet would not be eligible for direct airport release and would be subject to the 5-day-or-less program (until that 10 day period has been met). I would have the client contact the AQS to be advised.

Q: Do you have any suggestions for handling situations when travel is delayed due to weather, etc.? Do we, as the veterinary hospital, need to provide anything to our pet owners in these situations?

A: I have yet to encounter this (fortunately), but I would direct the client back to the airline to see what their specific policy is on this (and if there is any allowable grace period).

Q: I have not heard of the 30 days requirement between last rabies vaccination and arrival in Hawaii. Does this 30 day requirement still apply if the pet has more than 2 rabies vaccinations with documentation and a microchip?

A: Yes – the timeline applies to the two qualifying rabies vaccinations regardless of the number of rabies vaccinations in a pet’s lifeline. Pet must have 2 rabies vaccinations that fit the qualifying conditions. Most recent given 30 days or more prior to entry and 30 days or more from the prior vaccination. The previous vaccination needs to be administered 30 days or more from the most recent. More information on this requirement can be found on Hawaii’s Animal Quarantine Information Page (Updated).

Q: If a dog is flying from Texas to Kona with no direct flights, can the dog go to Honolulu first, then fly from Honolulu to Kona & be directly released? Assuming all entry requirements have been met.

A: Yes – the pet owner would apply for release in Honolulu. Once qualified and released on Oahu, a pet can travel statewide without additional requirements.

Q: In the case of travel to the minor islands, are the documents submitted 30 days before arrival, if CVI must be issued within 14 days of arrival?

A: The CVI does not need to be submitted with the AQS-279 form, rabies documents and FAVN results. Those documents will need to be submitted 30 days ahead of arrival. The pet parent will need to travel with the CVI and will present it at the airport upon arrival.

Animal Quarantine Station

Q: What documents are to be included in the packet sent to the Animal Quarantine Station before the pet’s arrival in Hawaii?

A: Honolulu arrival:
– Certificate of Veterinary Inspection
– 2 most recent rabies certificates
– AQS-279 import form
– FAVN results document (if available)

Other Islands arrival:
– 2 most recent rabies certificates
– AQS-279 import form
– FAVN results document (if available)
*Pet parents will need to travel with the Certificate of Veterinary Inspection and present it at the airport upon arrival.

Q: Does the owner send the cashier’s check with their documents to the AQS station or do they pay that when they arrive on the island?

A: Payment must be sent with documentation to the Animal Quarantine Station.

Rabies Vaccination & Microchip Information

Q: Does Hawaii require wet signatures on the two rabies certificates?

A: No – electronic signatures are allowed.

Q: Do the rabies certificates need to have the microchip number or is the veterinary signature sufficient?

A: Microchip number on the rabies certificate is not required. Required information includes, vaccine manufacturer name, lot number, lot expiration date, duration of vaccination, and DVM signature. A microchip number would be helpful if recently adopted pets may have changed names. This helps demonstrate continuity of coverage for the pet that may have a different name on the certificate vs the Dog and Cat Import form.

Q: What do you do if the animal has a microchip, but you don’t know the implant date (breeder implanted but didn’t record date, history is incomplete, etc.)?

A: If the owner does not have records that show when the microchip was implanted, we will record the first date that we verified the placement of the microchip.

FAVN Information

Q: What labs are approved for the FAVN titer?

A: Kansas State University, Auburn University and the Department of Defense Food Analysis and Diagnostic Lab.

Q: Will Hawaii accept a sufficient FAVN completed prior to the second rabies vaccination?

A: Regulations do not specify when the FAVN test can be performed. It is only necessary to have a passing titer in the required timeline. It is strongly recommended that owners discuss optimal timelines with the DVM to ensure titer levels are met. Lack of a passing titer will disqualify a pet from direct airport release.

Q: Must we complete the FAVN form for the client?

A: The FAVN “form” is the lab submittal form that is submitted with the blood to the lab.

Q: What happens if the pet doesn’t have the FAVN when they arrive in Hawaii?

A: The pet would then enter into quarantine until the results arrive to the state.

Tick Treatment Information

Q: Does Hawaii require a topical tick treatment?

A: A veterinarian must treat the pet for ticks with a product containing a long-acting product labeled to kill ticks (Revolution® is not acceptable) within 14 days of arrival, and the product name and date of treatment must be recorded on the pet’s health certificate.

Q: Will Hawaii allow oral flea and tick prevention products such as Nexgard, Bravecto, or Simparica?

A: Yes.

Q: Is the veterinarian or hospital staff member the one who should be giving the tick treatment, or is that something the owner should administer?

A: This needs to be administered by the veterinarian.

APHIS 7001 Form Information

Q: What states are not accepting the APHIS 7001 form?

A: As of May 17, 2022, these states no longer accept APHIS 7001 forms for small animal movement: AL, AZ, CO, GA, ID, IL, IN, KS, KY, LA, MA, MD, MO, ND, NJ, NV, OK, PA, RI, WA, and WI. You can find more information on the GlobalVetLink website.

Q: Does Hawaii accept the APHIS 7001 form?

A: Yes, Hawaii accepts the APHIS 7001 form signed by a licensed, accredited veterinarian. Wet signature is required since this form is not digitized with a tracking number.

Q: Which states do not require any certificates?

A: Currently (as of 5/24/2022), New Mexico, North Carolina, and Texas do not require health certificates for dogs or cats entering those states. However, airlines may still require health certificates for flights into those states. You can find more information on the GlobalVetLink website.

GlobalVetLink Platform

Q: What charges are associated with a GlobalVetLink account?

A: GlobalVetLink offers a subscription-based model and charges each veterinary practice a monthly subscription fee and per certificate fee. The GlobalVetLink monthly subscription is $34.95/mo and the certificate fees vary depending on the certificate type/ GlobalVetLink also offers a pay-as-you go plan, where the clinic is charged for each certificate at a higher certificate fee with no monthly subscription fee.

Q: Does each doctor need a separate GlobalVetLink account?

A: When you sign up for GlobalVetLink, you will create an account for your hospital/clinic. Under this account, each doctor will have their own individual profile that they log into to access the clinic’s account.

Q: Do we need a wet ink signature on the GlobalVetLink certificates for the owner and pet to travel with them?

A: All signatures on the Pet TravelPass for Hawaii are electronically signed by the veterinarian. The only wet signature required is from the pet owner on the AQS-279 form when they print out the packet to finish and mail it in.

Q: Are there plans to support arrival to airports other than Honolulu?

A: Yes! The GlobalVetLink team is working on bringing the other Hawaii islands into the platform. Keep an eye out for this additional service coming soon!

Q: Can we upload rabies certificates directly from our veterinary software program or do we have to download it into a file/desktop on the computer?

A: We recommend saving the rabies vaccination certificates to your desktop or file on your computer. When you get to the portion of the certificate where you upload the Rabies certificates, you will choose to drag or drop the saved files from your computer.

Q: If we have a pet traveling internationally, can we do the paperwork through GlobalVetLink or do we have to do that through the APHIS website?

A: GlobalVetLink also offers International Health Certificates! Through the GlobalVetLink platform, you can create the required documentation for international travel and then submit them to USDA APHIS for endorsement, either online, through VECHS or by mail.

Q: Can you have multiple species per CVI?

A: In the GlobalVetLink program, you can only select one species type per Certificate of Veterinary Inspection.

Download the webinar slides

Download the webinar slides in PDF form to easily follow along and review Mr. Jeffreys’ presentation.

Watch Making Hawaiian Pet Travel a Breeze: A Step-By-Step Guide Online

Everyone may want to go to Hawaii, but the process to take a pet along can be complicated.

Watch this webinar (recorded 5/24/2022), to learn about tips for easy Hawaii pet travel appointments and an example of a clinic workflow for Hawaii travel documentation.

Watch this webinar (recorded 5/24/2022) to learn about:

  • Overview of Hawaii Pet Travel and Common Complications
  • Tips for easy Hawaii Pet Travel Appointments
  • Preparation for and solutions to streamline the Hawaii Pet Travel process

This program has been approved for one hour of continuing education credit in jurisdictions that recognize RACE approval.