Still Using Paper CVIs? How to Make the Move to Digital Without Disrupting Your Workflow

Paper Certificates of Veterinary Inspection (CVIs) may be familiar, but they can also mean handwritten forms, repetitive data entry, manual recordkeeping, and extra time spent checking animal movement requirements.

For veterinary practices that have relied on paper CVIs for years, switching to an electronic workflow can feel like a major change. But going digital doesn't mean you have to overhaul your entire process overnight.

Here are a few ways to make the transition easier for your team.

Start With the CVIs You Create Most Often

You don't have to switch every workflow at once. Start with the movements your clinic handles regularly, whether that's horses traveling to shows, livestock moving across state lines, or pets traveling domestically.

Using familiar cases gives your team a chance to learn the digital process without introducing an entirely new workflow at the same time.

Take Advantage of Saved Information

One of the biggest benefits of electronic CVIs is not having to start from scratch every time.

With GlobalVetLink, animal and client information can be saved and reused for future certificates. For repeat movements, CVI Templates can provide an even faster starting point by allowing your team to reuse common certificate information and update only what's changed.

Less repetitive data entry means less time spent completing paperwork.

Build Movement Requirements Into Your Workflow

Requirements can vary depending on the species, origin, destination, purpose of movement, testing, identification, and other factors.

Instead of researching requirements separately while completing a paper certificate, GlobalVetLink's SmartEngine brings relevant movement requirements into the CVI workflow. This helps your team identify important requirements and potential issues before the certificate is completed.

Keep the Process Familiar for Your Team

Going digital doesn't mean changing everyone's responsibilities.

If your staff currently gathers client and animal information before a veterinarian completes the CVI, you can maintain a similar process electronically. Tools like Intake Forms can help collect necessary information from clients before certificate creation even begins.

The goal isn't to reinvent your workflow. It's to remove some of the manual steps within it.

Make the Move at Your Own Pace

Moving from paper to electronic CVIs doesn't have to happen overnight. Start with a few certificates, give your team time to get comfortable, and expand your digital workflow from there.

With GlobalVetLink, veterinary teams can reduce repetitive work, keep records organized, check movement requirements, and create CVIs more efficiently without completely changing the way their practice operates.

Ready to simplify your CVI workflow?