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EIA & CVI Documentation: Field Reality vs. Regulatory Standards
About This Webinar:
Certificates of Veterinary Inspection (CVIs) and Coggins tests are routine in equine practice—but they’re also one of the most consistent sources of regulatory risk. Even small documentation errors, like an incorrect animal description, a misapplied signing protocol, or a missed state-specific requirement, can lead to rejected certificates, compliance issues, or put USDA accreditation at risk.
In this on-demand CE webinar, EIA & CVI Documentation: Field Reality vs. Regulatory Standards, you’ll get a practical, real-world look at where documentation tends to break down—and how to get ahead of it.
Dr. Martin Zaluski, former Montana State Veterinarian and GlobalVetLink’s Head of Regulatory Affairs, brings the regulatory perspective, explaining what USDA and state requirements actually demand and where practitioners most often run into trouble. He’s joined by Dr. Monty McInturff of Tennessee Equine Hospital, who shares firsthand insights from the field, including the workflow habits and shortcuts that can quietly create risk in a busy practice.
Together, they walk through the most common CVI and Coggins documentation pitfalls—like animal identification errors, signing mistakes, and overlooked state regulations—and offer practical adjustments you can implement right away to improve accuracy and protect your accreditation.
Download the Webinar Slides
Download the webinar slides in PDF form to easily review the webinar presentation.
This program has been approved for one hour of continuing education credit in jurisdictions that recognize RACE approval.
To earn continuing education credit, complete this post-test after viewing the webinar. CE certificates will be sent within two weeks.
Features Highlighted in this Webinar:
Agent & Owner Workflow Improvements
GlobalVetLink’s Agent & Owner Workflow Improvements make equine certificate management more efficient by supporting real-world ownership and care structures. Clinics can assign multiple owners or agents and generate CVIs in bulk, while MyVetLink users benefit from a simplified, unified account experience. Learn more on our blog.
HorseSync
The HorseSync app simplifies horse profile creation by allowing veterinarians and staff to capture photos, record details, and instantly sync the information to GlobalVetLink. It improves accuracy, saves time, and makes documentation easier, whether you’re in the clinic or out in the field. Learn more on our blog.
CVI Templates
GlobalVetLink’s CVI Templates let veterinarians create certificates faster by saving and reusing common movement details. This reduces repetitive data entry, improves accuracy, and streamlines workflows for frequent travelers. Learn more on our blog.
GVL Intake Form
GlobalVetLink’s Client Intake Form streamlines data collection by allowing animal owners to submit information before appointments, automatically populating records. This reduces manual entry, improves accuracy, and speeds up certificate creation for clinics. Learn more on our blog.
Questions & Answers
A few years ago California sent a memo stating the front view image must be full body, not face/head only, for CVIs. I’ve had to retake many of photos. Yet I continue to see just head shots, and when I’ve written the state vet they just say, yes you’re correct. Not really helpful! Does it even matter?
What if you have a veterianrian that took photos, but when they got back to the office, they could no longer see or upload the photos.
VSPS requires recording of whorls or we can’t submit the form, but GVL does not. Does that matter?
Does the veterinarian have to confirm or verify the age of the horse?
If a horse has a microchip but it is not personally scanned and photo identification is used instead, could it be an issue that the Coggins or CVI does not list a microchip that might be detected if scanned later?
If you have a Mustang brand how do you accurately record that when you are not able to see the entire brand?
When filling out the markings, are the preset drop-down options adequate, or do you need to type in something more specific? When I used to handwrite them, I would write 'white to fetlock, higher laterally', for example. The drop-down options on GVL aren't that specific, just have 'fetlock'. Is that specific enough?
What are the requirements for multiple stops between location A & B? If someone is going to be at stop A for several days, then go to stop B for several days, do we need to make separate CVI's?
If you have a horse going to multiple places in one month, how would you document that movement?
Are there additional recommended methods for identifying a horse beyond just photographs?
I have a question regarding the two-year Coggins policy in New Jersey. Since GVL deletes Coggins records after one year, my clients are unable to access them for the full duration they are valid in-state. Would it be possible to make an exception for New Jersey so that in-state Coggins remain accessible for the full two-year validity period?
Do all states require annual EIA testing for boarding facilities?
If I understood well, for practices that use electronic GVL, we do not need to keep a paper record of EIA and CVI?
Is there a good way to write a CVI for a group of horses from different owners? i.e., rodeo team all examined at the same arena, traveling to the same college for rodeo in another state on the same date… Or do I need to be writing individual certs for each owner?
Does it matter what reason you pick from the list as to why you are doing a Coggins, ie, annual, show, interstate?
In the color box, can you say "paint" or does it need to be put as chestnut and white?
So say the courier doesn't pick up blood work and it goes bad, and we go back out for a redraw, can we use the same coggins paperwork, or do we need to redo that also?
I want to make sure I understand the 10-day signing requirement correctly. If an animal is traveling on May 10, does the certificate need to be signed sometime between May 1–10? Or is it acceptable to examine the animal on May 1 and then sign the certificate on May 10?
Can you use HorseSync for CVIs with cattle, sheep, and goats?
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