The Certificate Creator is the core feature of the Compliance Assistant, enabling the accurate creation of various certificates by guiding users through an easy, step-by-step workflow. This intuitive system ensures that the necessary data for each certificate type is correctly input by presenting only the relevant fields and options based on your certificate selection. The Certificate Creator stores relevant data as you work, eliminating the need to re-enter information for future certificates. The step-by-step guidance makes certificate creation simple, even for staff members who aren’t compliance experts.
GVL’s Compliance Assistant platform securely stores all your animal health information in one centralized location. All certificates (CVIs, EIAs, international health certificates, and more), contact information for owners, agents, and other parties, and vaccination records and treatment histories are saved for future use and easily searchable. The platform provides robust search and management capabilities for animals, certificates, and contacts, enabling easy access to any necessary information. All data is stored securely with SOC 2 compliance standards.
Yes! The Compliance Assistant includes a powerful batch signing feature that saves significant time. Through the platform, you can create multiple CVIs, EIAs, or EECVIs and sign them all at once in a single action rather than signing each certificate individually. This feature is especially valuable for busy practices, mobile veterinarians who work with multiple animals at a single location, equine practices conducting barn calls with several horses, or production animal practices that process groups of animals. Batch signing dramatically reduces the time spent on administrative tasks while maintaining full compliance and accuracy.
SmartCert’s Intelligent Routing feature ensures that each certificate is automatically routed to the required regulatory authority without manual intervention. Compliance documents are automatically routed to appropriate federal, state, and local authorities based on the certificate type and destination requirements. For CVIs, certificates are automatically sent to state animal health officials for both origin and destination states immediately upon signing. For international health certificates, the platform facilitates submission through VEHCS to the USDA. This automatic routing mitigates misrouting errors, minimizes manual submission effort, and ensures regulatory compliance without additional steps from your team.
The Compliance Assistant integrates with various systems to enhance utility and streamline your workflow, including:
- Practice Management Software – BusinessInfusions (HVMS), Impromed, Thorovet, and WiseOption, for seamless data flow.
- GVL Connect – A browser extension that collects patient and owner data directly from your cloud-based PMS or online intake forms to auto-fill certificates.
- The Jockey Club – Import horse information automatically through a microchip search of The Jockey Club Registry.
- RFID Readers – Collect animal ID information directly into certificates.
- VEHCS – Direct submission of international health certificates to the USDA. These integrations eliminate duplicate data entry, reduce errors, and create a truly unified compliance workflow.
GVL Connect is a cutting-edge browser extension designed to revolutionize certificate creation by collecting new patient and owner data directly from your practice management software, online intake form submissions, or even email replies. With a single click while viewing a patient record in your PMS, GVL Connect retrieves the data and auto-fills certificates in GlobalVetLink. This seamless integration provides multiple benefits: eliminates toggling between systems, reduces human error by automating data input and minimizing typos, saves valuable time by initiating certificates in seconds, and boosts clinic efficiency by processing more certificates in less time. Staff can focus more on patient care and less on administrative tasks.
MyVetLink provides animal owners with 24/7 access to their records, which dramatically improves your practice’s efficiency and client satisfaction. Through MyVetLink, owners can access downloadable certificates for offline use, create EECVI movement permits, and access comprehensive help resources. For your practice, this means fewer phone calls requesting certificate copies, reduced staff time spent on document retrieval and re-sending, improved client satisfaction with instant access, and reduced need for additional certificate writing. The integration between the Compliance Assistant and MyVetLink is automatic—once you grant an owner access, all their certificates are immediately available to them.
The IHC (International Health Certificate) Submission Generator is a powerful automation feature that streamlines the preparation of international health certificates for submission to the USDA. This tool removes the need for manual data entry in VEHCS by automatically formatting and preparing all required information for USDA endorsement. The generator creates submission-ready documents, ensures all required fields are completed correctly, facilitates electronic submission through VEHCS, and tracks the endorsement process. This feature is particularly valuable for practices that handle international pet travel, as it eliminates one of the most time-consuming and error-prone parts of the international travel documentation process.
Yes. The GVL Compliance Assistant is a cloud-hosted, mobile-friendly platform that works on any device with internet access—no installation required. You can seamlessly work from desktop computers at your clinic, smartphones during farm calls or house visits, tablets while traveling or at shows, and laptops at remote locations or emergency situations. The platform automatically syncs across all devices, so your data is always current regardless of where you’re working. This accessibility is especially valuable for mobile practices, equine veterinarians conducting barn calls, production animal vets working on farms, and mixed practices that need flexibility in how they work.