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Getting Started

Welcome to GlobalVetLINK ‘s online applications. These applications include digital online Health Certificates, For Sale Certificates, Equine Infectious Anemia Certificates, and Veterinary Feed Directives. Follow the steps below to begin creating online certificates. If you have questions, please reference our troubleshooting guide.

Browser

We recommend that our users use either Mozilla Firefox or Google Chrome as their internet browser when navigating our system. Please make sure these browsers are up to date no matter which one you are using.


Pop ups

Pop ups must also be enabled. The default settings for the pop-up blocker allow you to see pop-ups that are opened when you click a link or button on a website. There may be some websites you wish to see the pop-ups displayed. Follow the steps below to allow pop-ups for GlobalVetLINK’s website:

  1. In the top-right corner of Chrome, click the Chrome menu Chrome menu
  2. Select Settings
  3. Click Show advanced settings
  4. Under “Privacy,” click the Content settings button
  5. Under “Pop-ups,” select Do not allow any site to show pop-ups (recommended) or Allow all sites to show pop-ups

  1. Click the menu button Chrome menu and choose Preferences
  2. Select the Content panel
  3. Make sure the Block pop-up windows is checked
  4. To the right of Block pop-up windows, click the Exceptions… button. A dialog will appear that shows all the sites that are allowed to show pop-ups
  5. If the site that’s opening pop-ups is in the list, select it and press Remove Site
  6. Close the Allowed Sites – Pop-ups window
  7. Close the about:preferences page. Any changes you’ve made will automatically be saved

  1. Open the desktop, and then tap or click the Internet Explorer icon on the taskbar
  2. Tap or click the Tools button, and then tap or click Internet options
  3. On the Privacy tab, under Pop-up Blocker, select or clear the Turn on Pop-up Blocker check box, and then tap or click OK


Adobe Reader

After certificates are completed, GlobalVetLINK generates the official certificate in the form of an Adobe PDF, which can be opened by Adobe Reader. If Adobe Reader is not installed on the same machine that GlobalVetLINK is being used, you can install it on your machine through the Adobe website.

Account Setup

Your digital signature is needed to make your GVL certificates official. Please print and complete the electronic signature form.

Logging In

  1. Go to the GlobalVetLink web page (https://globalvetlink.com).
  2. Input your unique username and password
  3. Click “Login”
  4. Verify that you are logged in as the appropriate party by verifying the login in the upper right hand corner of the screen
  5. Scan the Veterinarian homepage for any pertinent information

Logging Out

After a successful login to GlobalVetLINK, the Veterinarian or Vet Assistant name should appear in the upper right hand corner of the screen. To log out do one of the following:

  1. Click the Username in the upper right hand corner, and then click Logout from the drop down menu
  2. Close out of the browser

Training Sessions

If you are new to GlobalVetLINK or would like a refresher course, refer to our YouTube training sessions:

Managing Contacts

Create a Contact

To create a contact within GlobalVetLink, you may enter the information during the certificate process or before you begin.To enter an Owner during the certificate process:

  1. Click Add New next to the search box in EquusLINK, HealthLINK, or FeedLINK depending on the certificate you are creating.
  2. The information needed to create the contact will appear (see image below).Required fields are red with an asterisk. Fill-in all required fields.
  3. Click the Create button at the bottom of the window.

To add a new owner before beginning the certificate process:

  1. Go to Manager which defaults to the Contacts section
  2. Click the (+) symbol next to the search bar.
  3. The information needed to create the contact will appear (see image below). Required fields are in red with an asterisk. Fill in all required fields.
  4. Click Create to create the new contact.

Find a Contact

Any time there is a search box within GlobalVetLink , you have the following ability to search for an Owner, Consignee and Consignor, as well as Destination and Origin.

  1. In the search box, type the owner’s name or first few letters of the name if you are unsure of spelling
  2. If the contact is already in the account, then the name should drop down for you to select.
  3. Select the owner from the list by clicking the name. All of their information populates in the correct field.
  4. The list of animals associated with the owner will populate as well name.

Grant MyVetLINK Access

In addition to printing certificates out for your clients or emailing them out, you also have the option of giving them permission to setup their own account to retrieve and print their electronic health documents.

As the clinic, all you need to do is enter their email address in the owner’s profile and then click a single button to grant them access to their certificates. You can add in the owner’s email address and link their account within Manager. As the clinic, you are also able to take access away from the owner by clicking on the same button you did to grant them access. Every time you grant access to an owner, an email will be sent to the email address you have on file.

You may also grant access right after adding in a new contact during the certificate creation process. You will check the “MVL Access” box.

Add Multiple Addresses to Contact

If an owner has multiple addresses, owners can keep all addresses under one contact. This will help avoid having duplicate contacts. An owner might have multiple addresses because they live in one town, but have their animals on a farm at a different address. Also, if an owner boards their animals, or if animals are moved seasonally from one address to another, they may have multiple addresses under one contact. To add multiple addresses to a contact, follow these steps:

  1. Go to Manager or open the contact within the certificate creation process.
  2. There will be an “Add” and an “Edit” button next to the contact’s address information. Click “Add.”
  3. This will open the fields to enter a new address. Complete the form and click “Create.”
  4. A “Switch” button will now appear next to the address.
  5. To change back and forth between addresses, click the “Switch” button and select the desired address from the drop down list.

Use Contact on Certificate

Stored Contacts have previously been entered into the account via certificate or the Manager application. These contacts are used in multiple sections of various certificates. For example, an owner in EquusLINK will be a stored contact and will be able to be used to create a CVI in HealthLINK. Below are some screenshots which show areas that a stored contact could be used.

To find the stored contact, type the name and select the correct contact from the drop down that appears.

Deleting a Contact

A contact can only be deleted from the Contacts section within the Manager application.

To delete a contact:

  1. Search for the contact you would like to delete within the Contacts section of the Manager application.
  2. Click the check box next to the Contact’s name.
  3. A trash can icon will appear at the top of the page (near the Search box).
  4. Click the trash can icon.
  5. Confirm you would like to delete the contact by clicking Okay on the dialogue box.

Managing Animals

Create an Animal

There are two ways to create an Animal or Animal Group: within the certificate process or using theContacts menu.

To create an animal or animal group within the certificate process:

  1. After the appropriate contacts have been applied to a certificate, select a species.
  2. After selecting the desired species you will be go to the Animal List/Horse portion of the certificate, where you have the option of creating a New Animal or New Animal Group.
  3. Click on theAdd New button.
  4. Complete the specified required fields. You will be able to add images, or not, within the Animal Details.
  5. Click Update to add the New Animal or the New Animal Group.

To create an animal or animal group using the Manager application:

  1. Click on the Manager application and go to Animals.
  2. Click on the (+) sign next to the search bar.
  3. Add in the new animal’s details
  4. Click Create to add the new animal.

If you chose to create the animal and assign it to an Owner via the Contacts tab, refer to the following instructions:

  1. Go to the Manager application and into Contacts.
  2. Find the Contact you would like to add the animal to.
  3. If you did not assign the newly created animal to an owner, it will be found in the Unowned Animals list.
  4. Click on the contact’s name to drop down their details and animal list.
  5. Click on the blue Add Unowned Animal button.
  6. Select the animal you created from the list.
  7. The animal is now owned by this contact.

Find an Animal

In the Manager tab, click on Animals. This will show you a list of all of the animals you have entered into your account. If you would like to look at a shorter/more specific list, utilize the search bar. Type in all or part of the animal’s name to get it to appear. If searching for an already existing animal when creating a CVI or EIA, you will have to have entered the contact/owner’s information on the certificate before being able to select the existing animal. Once the owner has been selected, the animals will appear in the drop down box.

Deleting an Animal

To delete an animal, go into the Manager tab and click on Animals on the far left side of the screen. Either scroll through your animal list until you find the animal, or search for it by name in the search bar. Once you have found the animal, click on empty box on the very left of its name and other information. This will check that box and a trash can icon will appear at the top of the page. Click the trash can icon and another dialog box will appear asking if you are sure you would like to delete, click “Okay” or “Cancel”. If you click “Okay”, then this animal has been entirely deleted from your account. Although the animal is gone, you will still be able to find any historical certificates done on the animal through Manager and Archives.

Creating Certificates

Creating a Certificate of Veterinary Inspection

To create a CVI, a Consignor, Consignee, and Carrier must be selected.

  1. Select Consignor:
    1. Create a new Consignor by selecting Add New, or enter the name of an existing contact into the find by name box and select that contact from the dropdown menu.
  2. Select Consignee:
  3. Note on Origin: To add an origin address to an existing contact, uncheck the box same as Consignor and search and select the contact from the Find by Name search box. Choose the Add button next to the contact’s Address and Create the alternative address. If the origin has already been stored under this contact, select the Switch button next to the contact’s Address and choose the origin from the dropdown menu.
    Select Consignee: Create a new Consignee by selecting Add New or enter the name of an existing contact in the find by name box and select that contact from the dropdown menu.
    Note on Destination: To add a destination address to an existing contact, uncheck the box same as Consignee and search and select the contact from the Find by Name search box. Choose the Add button next to the contact’s Address and Create the alternative address. If the destination has already been stored under this contact, select the Switch button next to the contact’s Address and choose the destination from the dropdown menu.
    Select Carrier: Select the Consignor box, the Consignee box, or the Other box. Create a new Carrier by selecting Other, then Add New, or enter the name of an existing contact in the find by name box and select that contact from the dropdown menu.
    Select Movement/Additional Information
    Choose the desired carrier type from the dropdown menu under Movement Information. Then select a Purpose of Movement.
    Select your species and Species Type under Additional Information. If you need to include an Area Status, or Herd/Flock Free For status, do so in this section.
    Enter Inspection Information
    Enter inspection date. Include Brand Inspection Number/Date if necessary.
    Note: If a certificate number is needed in order to obtain a Permit Number, complete the Entire CVI, then hit the Get Cert Number button at the top left hand corner of the page. This will Lock your CVI from any further editing Except adding a permit number and e-signature.
    If Remarks are required on the CVI, search for the remarks in the Type to search Common Remarks box, or simply add your own in the box below. Common Remarks may be edited once selected.
    Add Animal/Animal Group to CVI
    Create a new animal/animal group by hitting the Add New button and filling out required fields. Once fields are completely filled out, hit the Create button to create the animal/group.
    Select an existing animal by typing the name of the animal into the find by name/ID box and selecting it from the dropdown menu. You may use the arrow at the end of the Search box to see a list of all animals connected to that owner. If it is a group that you are searching for, make sure to select the Group tab before searching. This tab is to the left of the find by name box.
    Note: Certificates may have infinite number of animals/groups on one CVI. However, only one species and only one Consignor is allowed per CVI.
    Using the ID Wizard
    When creating an animal group, a user is able to use our built in ID wizard to paste IDs from an Excel spreadsheet to the CVI.
    Click the Add New button to create a new animal group. Enter required fields. Note that these groups can be generalized to the extent that the user desires (Example: Select Enter Free Text for Age to put in an age range such as 6-8 months, Select Mixed for Gender, Choose Other for Breed and type in Mixed).
    Enter and ID type(s).
    Select the grey square box next to IDs to open the ID Wizard.
    Copy and paste IDs from an Excel spreadsheet in to the first ID box, or choose to enter an ID range by selecting Enter IDs Range. This range can include a prefix.
    Select Tests
    A test may or may not be required, depending on where the animals are traveling. Be sure to check State Regulations to ensure accuracy.
    GlobalVetLink offers users the ability to add an offline or online test. Currently GlobalVetLink offers practitioners online connectivity with labs for Equine Infectious Anemia testing only. All other tests will be offline.
    To create a new offline test:
    Select the animal that you wish to add a test to so their Profile is revealed.
    Beneath the animal’s Profile you will see the Tests and Vaccinations boxes.
    Click the Plus Sign between the test boxes to create an offline test.
    Enter all available testing information. Click the create button to store the test.
    The test should automatically appear under Included Tests. It must be under Included Tests to appear on the CVI.
    To Add an online Coggins test:
    Completed online Coggins tests will be listed in the Available Tests box. Select the desired test, then hit the arrow over button to move it into Included Tests.
    The test must be under Included Tests to appear on the CVI.
    Select Vaccinations
    Vaccinations may or may not be required, depending on where the animals are traveling. Be sure to check State Regulations to ensure accuracy.
    To add a new vaccination:
    Click the Plus Sign in between the Vaccination boxes to add a vaccination.
    Input all vaccination information and hit Create to store the vaccination.
    The vaccination should automatically appear under Included Vaccinations. It must be under Included Vaccinations to appear on the CVI.
    To add an available vaccination:
    Available vaccinations will be listed in the Available Vaccinations box. Select the desired vaccination, then hit the arrow over button to move it into Included Vaccinations.
    The vaccination must be under Included Vaccinations to appear on the CVI.
    Choices after Creating Certificate
    Save: Puts certificate in HealthLINK Save file.
    Get Cert Number: Allows you to retrieve a certificate number for the CVI by locking the certificate. User is then able to add a permit number and sign the certificate.
    Duplicate: Allows you to save an exact copy of the certificate in the HealthLINK Save file for future use. User can then edit one or two things on the duplicate to save time filling out required fields.
    Preview PDF: Opens unofficial mock certificate to view information prior to signing certificate. To print, click on the File menu on your browser, then click on Print and OK.
    E-sign: Allows you to sign the certificate. You will be asked to enter your user name and password to apply the electronic signature to the certificate. Note that you can choose whether or not to include images on the CVI. Click on Show PDF. To print, click on the File menu on your browser then click on Print and OK.
    Options in Save File:
    Drafts: Certificates can still be edited by clicking Edit on the left hand side. Certificates in drafts can also be Batch Signed by checking the box under the Sign column and clicking Batch Sign in the top left hand corner. Finally, certificates can be deleted by selecting the X in the Delete column.
    Awaiting Permit/Signature: Certificates can be previewed by clicking Preview on the left hand side then selecting Show PDF. Certificates in this section can also be Batch Signed by checking the box under the Sign column and clicking Batch Sign in the top left hand corner. Finally, certificates can still be deleted at no charge by clicking the X in the Delete column. (Example: If a locked CVI is missing a statement, simply delete the certificate and re-create it. Check with the state on whether or not you can use a given permit number with the new CVI.)
    Recently Signed: Certificates can be opened and printed up to 48 hours after signing from the Recently Signed area by clicking View on the left hand side then selecting Show PDF. After 48 hours, the certificate will automatically Archive. Certificates can also be batch emailed by selecting the box under the Email column and clicking Batch Email in the bottom right hand corner.

Coggins (EIA)View Training Videos of the EIA Certificate Process
Select Owner: Create a new owner by clicking the Add New button and filling out required fields. Note that you can create a Person with first and last name, or Organization with a single name. If the owner is already saved in the system, search by a first and/or last name in the Find by Name box, then select the owner from the dropdown menu.
Note on Origin: To add an origin address to an existing contact, uncheck the box same as Owner and search and select the contact from the Find by Name search box. Choose the Add button next to the contact’s Address and Create the alternative address. If the origin has already been stored under this contact, select the Switch button next to the contact’s Address and choose the origin from the dropdown menu. (Example: John Smith has a home address and a barn/farm address. Pull up John Smith as the owner. Uncheck box Same as Owner under Origin. Pull up John Smith again as Origin. Click the Add button next to his ADDRESS to add the barn/farm address as an alternative)
Select Animal
Click on Add New to create a new animal. Fill in all required information and click Create.
Select an existing animal by typing the name of the animal into the Find by Name box and selecting from the dropdown menu. You may also use the dropdown arrow next to the Find by Name box to see a list of existing animals belonging to that owner.
Only one equine may be added to each certificate.
Enter Lab Test
Currently, GlobalVetLink offers practitioners online connectivity with labs for Equine Infectious Anemia testing only.
To Create an online EIA test:
Select lab from list of online labs
Enter desired testing information
Choose Purpose for Testing from the drop down menu
Click the Create button
Rabies Vaccination
Though it is not a required field, the user may enter a Rabies Vaccination for the horse. Choose Product and Type, enter Serial Number, Expiration and Vaccination Dates, and who Administered the shot. Then click Create Vaccination.
Choices after Creating Certificate
Save: Puts certificate in EquusLINK Save file.
Preview PDF: Must save certificate in order to Preview PDF. Opens unofficial mock certificate to view information prior to sigining certificate. To print, click on the File menu on your browser then click on Print and OK.
E-sign: Allows you to sign the certificate. You will be asked to enter your user name and password to apply the electronic signature to the certificate. Click on Lab Submittal Form or Open the pop up. To print, click on the File menu on your browser then click on Print and OK.
Options in Save File:
Drafts: Tests can still be edited by clicking the pencil icon. Tests in drafts can also be Batch Signed by checking the box under the Sign column and clicking Batch Sign in the top left hand corner. Finally, tests can be deleted by selecting the X in the Delete column.
Awaiting Lab Approval: Tests can be previewed by selecting the magnifying glass icon and clicking Show PDF. A lab submittal form may be re-printed by selecting the Adobe Acrobat icon. Finally, tests can still be deleted at no charge by clicking the X in the Delete column. (Example: If there is a wrong photo on a test and it is sitting under Awaiting Lab Approval, simply delete the test and re-create it.)
Completed: Tests can be opened and printed one time from the Completed area by selecting the magnifying glass icon and clicking Show PDF. Once it is opened one time, the test will automatically Archive. Tests can also be batch emailed by selecting the box under the Email column and clicking Batch Email in the bottom right hand corner. Finally, tests can be Archived by selecting the file icon under the Archive column, or by selecting Archive All in the bottom right hand corner.
Creating For Sale Certificates
Some states have enacted legislation which requires particular tests and vaccines prior to the sale of a canine or feline. Check State Regulations to see if your state has a For Sale Statute. If so, also check for the required tests and vaccines in your state.To create a For Sale Certificate, follow these steps:Step 1: Select Contacts
You must select an Owner and Consignee for a For Sale Certificate. The light to the left of the tab will stay red until you’ve selected a contact for that tab. After you have selected one of each, the light next to each heading for the tab will turn green. After you’ve selected an Owner and Consignee, click Add to Certificate. You cannot continue to Step 2 until you’ve selected an Owner and Consignee.
Select Owner: By default the Owner tab is selected. Create a New Owner or enter the name of an existing owner in to the entry box and click on Go. After searching, select an owner by clicking on the name from the list.
Note: To add an owner with an alternate origin, open the entry by clicking on the button to the left of the name and click New Origin or select an existing origin by clicking Stored Origins. Selecting an Origin will also automatically select the Owner that the Origin address is associated with.
Select Consignee: Create a New Consignee or enter the name of an existing Consignee into the entry box and click on Go. After searching, select a Consignee by clicking on their name from the list.
Note: To add a consignee with a destination, open the entry by click on the button to the left of the name and click New Destination or select an existing Destination by clicking on the entry. Selecting a Destination will automatically select the Consignee that the destination is associated with.
Note: Pre-Purchase Exam may be selected as a Consignee if the consignee is not known. Pre-Purchase Exam auto populates the Consignee tab during the For Sale certificate process.
Step 2: Select Animal
Click on canine or feline. After selecting a species, select one of the following:
Click on New Animal to create a new animal. See Create Animals to create new animals.
Select an existing animal by typing the name of the animal into the entry field and clicking on the Search button. You may leave the search criteria blank to return a list of all animals for the selected owner.
Only one canine or feline may be added to each certificate. After you’ve added a new animal or searched, click on Add to Certificate.
Step 3: Select Tests
A test may or may not be required, depending on the laws in the state that you are selling the animal. Be sure to check State Regulations to ensure accuracy. A new test or stored test may be added to the certificate.
GlobalVetLink offers users the ability to add an offline test to a For Sale Certificate. To create a new offline test:
Click Add New Test.
Select the lab from the list of Off-line labs.
Note: To add an off line lab, click on the Contact menu and select Off-line labs. Click the New Lab button and enter all required information as noted in red with an asterisk.
Enter all available testing information.
Click the check box to the left of “Keep this in my stored test list” if the test being created is one that is used often (such as a fecal flotation).
Click Save.
To access a stored test:
Click Stored Tests.
Click in the Add check boxes and apply the appropriate dates.
Click Apply to Group.
Note: The box must be checked to apply the test to the form. If tests are not required click Continue without adding.
Step 4: Select Vaccinations
Vaccinations may or may not be required, depending on where the animals are traveling. Be sure to check State Regulations to ensure accuracy. A new vaccination or stored vaccination may be added to the certificate by clicking on the box in the Apply column, and clicking the Add to Certificate button.
To add a new vaccination:
Click New Vaccination.
Input all vaccination information.
Note: To select multiple vaccinations with the same lot number, hold down the control key on your keyboard while clicking on all vaccinations included in the lot number.
Click the check box to the left of “Keep this in my stored vaccination list” if the vaccination is one that is used often on certificates.
Click Save.
Note: only the following vaccinations will appear if selected on a For Sale certificate: Canine Distemper, Hepatitis, Parainfluenza, Leptospirosis, Canine Parvo, Bordetella, Rabies, Panleukopenia, Feline Viral Rhinotracheitis and Calicivirus
To add a stored vaccination:
Click Stored Vaccination.
Check the vaccinations to apply, changing lot numbers and dates if needed.
If there are more vaccinations to add, click Apply to Group. If all vaccinations have been added, click Add to Certificate.
Note: The box must be checked to apply the vaccination to the form. If vaccinations are not required, click Continue without adding to skip the vaccination step.
Step 5: Additional Info
Complete the required fields for the species of animal. To add remarks, select the desired remark by clicking on the remark. To add multiple remarks to the certificate, press the control key on your keyboard while clicking on all of your selections. When you have finished, click Add to Certificate.
Step 6: Preview
Review all information on the certificate then click on one of the following:
Save for Later: Put certificate in Edit Saved.
Commit: Make certificate official. Click on Open Certificate for Printing. To print, click on the File menu on your browser then click on Print and OK.
View Draft: Print unofficial mock certificate to view information prior to committing certificate. To print, click on the File menu on your browser then click on Print and OK.
Creating a Veterinary Feed Directive
Select Animal OwnerCreate a new owner by clicking the Add New button and filling out required fields. Note that you can create a Person with first and last name, or Organization with a single name. If the owner is already saved in the system, search by a first and/or last name in the Find by Name box, then select the owner from the dropdown menu.Select Feed Supplier
Search by feed mill name or zip code in the search box, and then select the feed mill from the dropdown menu. If the feed mill is not listed, contact the GVL Success Team at 515-817-5704. If an email address is on file for the feed mill, it will auto-populate in the Feed Supplier Email box. GVL will send the completed VFD to the feed mill for the user if this option is chosen. If not, the user is responsible for sending the VFD to the feed mill.
Select Animal
Choose an animal Species (currently the only options are Bovine and Swine).
If Swine is chosen:
Enter Group ID(s). Individual or multiple IDs are valid. PINS, LIDS, or Production Unit Name are suggested.
Enter Head Count
Enter Age
Choose Drug. Currently the only options are Pulmotil and the generic Tilmovet.
Enter Effective Date. Expiration Date will populate 90 days in the future.
Enter Feed Concentration
Select number of days for each concentration level. Days must equal 21.
Calculate concentration of feed by using the calculator icon. User can calculate by Weight or by Lbs. of Feed Per Pig.
Enter any Special Instructions needed.
If Bovine is chosen:
Enter Cattle Location (Facility, City, and State)
Enter Head Count
Enter Average Weight (numeric value only)
Choose Drug. Currently the only option is Pulmotil.
Enter Effective Date. Expiration Date will populate 45 days in the future.
Enter Feed Concentration
Select DMI Percent (DMI as a % of body weight)
Select number of days for each concentration level. Days must equal 14.
Lbs. of Feed and Concentration will auto-calculate based on Average Weight, DMI Percent, and Number of days entered.
Enter any Special Instructions needed.
User may choose to Use Pulmotil in combination with Rumensin during feeding by selecting Yes at the bottom left hand side. If Yes is chosen, user may enter Special Instructions if needed.
Choices after Creating Certificate
Save: Puts certificate in FeedLINK Sign file.
Preview PDF: Opens preview page that allows user to view information prior to sigining certificate. User MUST Preview PDF before signing.
E-sign: Only available after Previewing PDF. Allows you to sign the certificate. You will be asked to enter your user name and password to apply the electronic signature to the certificate. Note that you have the choice to have GVL send the email immediately to the feed mill. Upon signing, click on Download PDF in the top left hand corner to open and print the finalized certificate.
Renew:
The user may renew VFDs which are about to expire by clicking on the Renew tab. If certificates do not need to be renewed, user can delete them by selecting the X on the left hand side. To Renew a certificate:
Enter Group Name
Select an Effective Date
Enter a Headcount
Choose whether or not to Copy Notes from the original PDF under the Prior Values column (Note you can also preview the original PDF by clicking the certificate number under this column.)
Click the Renew circular arrows icon on the left hand side. This will move the certificate in to the Sign tab under Quick Review.
Options in Sign:
Drafts: Certificates can still be edited by clicking the Group name on the left hand side.
Full Review: Certificates can be previewed by selecting the Group name on the left hand side. If edits need to be made, the user can select the Edit button in the top left hand corner. Certificate can be signed by clicking the E-Sign button. An unofficial draft of the PDF can also be viewed by selecting Preview PDF.
Quick Review: These renewed certificates can be Accepted or Rejected by the user. By selecting the boxes under either column and clicking Apply in the bottom left hand corner, the user can either re-sign the certificate or delete it from the list. Certificates can also be previewed before accepting or rejecting by clicking the Group Name.
For additional information and the FDA Updated Guidance Document related to VFDs and eSignatures – March 2009.

Creating a GoPass Certificate

States Included in the SAHA Region:

  • Alabama
  • Arkansas
  • Florida
  • Georgia
  • Kentucky
  • Louisiana
  • Mississippi
  • North Carolina
  • Oklahoma
  • South Carolina
  • Tennessee
  • Virginia
  • West Virginia
  • New York
  • Texas

States Included in the Western Region:

  • Washington
  • Idaho
  • Montana
  • California
  • Oregon
  • Nevada

States Included in the South Central Region:

  • Kansas
  • Texas
  • Missouri
  • Mississippi
  • Louisiana
  • Oklahoma
  • Arkansas

The GVL GoPass® 6-month equine passport certificates are an extended CVI. These certificates are valid for up to 6 months from the date generated. In order to generate a Southern Animal Health Association GoPass you must have both a GVL EIA Certificate and a GVL CVI. To generate a Western States or South Central region GoPass you must have a GVL EIA on file. For the South Central region you must have an EIA certificate created in GVL within the past 30 days to create a GoPass.

After going to EquusLINK, user will see an arrow next to the Create button on the left hand side. Click the arrow and choose Create GoPass

Type the first or last name of the owner in the Find by Name box to recall all owners previously entered in the system for your clinic. Once the list of owners appears, click on the correct owner.

Select animal after searching by animal name in the Find by Name box or clicking the drop down arrow to see a list of horses belonging to the chosen owner.

Select Region:

  1. Select the type of GoPass by clicking on the appropriate region.
  2. Regions are available based on origin of horse and available certificates.
  3. The system will recall the most recently created EIA & CVI Certificates.
  4. If you do not have current certificates, the system will not allow you to continue.

Select Destination states that the owner will be traveling to. If user needs to review a state’s regulations, they may click on the Website link to the right of each state. Once destinations are selected, hit Save.

Enter inspection date of animal and any other inspection/remarks information that is required.

If you are creating a SAHA certificate and you have Saved, reviewed and confirmed that the information on the certificate is correct, click on “Submit for Approval,” located in the top left hand corner of the screen to seek the approval of the State Veterinarian, Chief Animal Health Officer, or equivalent of the state issuing the GoPass. You may also simply “Save” the certificate if you would like to submit it at a later point in time. Please note that for security purposes, you will be asked to re-enter your username and password before the certificate is submitted for approval. If you are creating a Western States or South Central GoPass and have reviewed and confirmed that all information is correct, click on the “E-sign” button, located in the top left hand corner of the screen where you will be asked to re-enter your user name and password. You can then open and print these certificates.
After clicking “Submit for Approval” on your SAHA GoPass, an email is sent to the State Veterinarian to approve the certificate and electronically sign it.
Confirmation: To see if your SAHA GoPass was successfully submitted to the state for approval, click on “Saved”. The status will sit at “Awaiting Approval” and the certificate will not be finalized until the State Veterinarian approves the certificate. When the State Veterinarian approves the GoPass, the Status will then show as “Signed/Approved” in your GoPass Saved file. You can now click on the magnifying glass icon and select the Show PDF button to view and print your GoPass Certificate.
Itinerary Form: Owners must submit a completed itinerary form to the state of origin upon the completion of their six months of travel. This form is available in the top left hand corner of the veterinarian’s GoPass Saved file. Once the state receives the itinerary, they will acknowledge this in their GVL account, allowing the vet to create a new GoPass for the owner.

Options in Save File:

Drafts
Certificates can still be edited by clicking the pencil icon. Certificates in drafts can also be Batch Signed by checking the box under the Sign column and clicking Batch Sign in the top left hand corner. Finally, certificates can be deleted by selecting the X in the Delete column.
Signed/Approved
Certificates can be opened and printed one time from the Signed/Approved area by selecting the magnifying glass icon and clicking Show PDF. Once it is opened one time, the certificate will automatically Archive. Certificates can also be batch emailed by selecting the box under the Email column and clicking Batch Email in the bottom right hand corner. Finally, certificates can be Archived by selecting the file icon under the Archive column, or by selecting Archive All in the bottom right hand corner.
Awaiting Approval
Certificates can be previewed by selecting the magnifying glass icon and clicking Show PDF. Certificates can still be deleted at no charge by clicking the X in the Delete column. (Example: If there is a wrong inspection date on a certificate and it is sitting under Awaiting Approval, simply delete the test and re-create it.)
Rejected
Reason for rejection can be seen by selecting the magnifying glass icon and viewing Reason Rejected at the top of the page. Certificates can be deleted by clicking the X in the Delete column.

Managing Certificates

Archives

GlobalVetLink stores completed certificates for ten (10) years. Any user with a login can search for completed certificates for their practice based on the search criteria seen below. Though a blank search can be performed, the date MUST populated.

To Search:

  1. Type in one or more values in the search criteria categories.
  2. Adjust the dates.
  3. Click Search.

Definitions for Search

Search Certificates
Select All Certs or a specific certificate type
Billing Dates
The date that the certificate was completed (a wide date range extending through the current date is recommend)
Also Search By
User has the capability to select another search feature that includes the following
Certificate Number
Number on the top right hand corner of the certificate. Examples: EIA-123456; 14-IA-123456
Species
Species of animal
Origin State
The state the animal(s) originated
Owner Information
The first and/or last name of the Owner/Consignor
Issuing Veterinarian
The first and/or last name of the issuing veterinarian

If a certificate type was chosen, more advanced Search options are available, which include the following:

Premises ID
Type in the Premises ID of the origin of the animal(s)
Carrier Information
The first/last/business name of the carrier of the animal(s)
Origin Information
The first/last/business name of the origin of the animal(s)
Destination Information
The first/last/business name of the destination of the animal(s)
Animal/Animal Group Name
The name of the animal/animal group
Animal ID
Additional IDs of the animal(s)

The results will return certificates. Click on the certificate number to access the pdf document. (See system requirements for Adobe Reader information.) To email the certificate(s), check the box next to each certificate number, then select Email Selected Certificates at the bottom of the page.

Tip: The search function is very specific, and filling out just one field in the search fields will most likely return the best results. If you have an uncommon name of owner or the animal, it would be beneficial for the search, rather than a common name which, may pull up multiple results.

Deleting Certificates

Veterinarians do not have the capability to delete signed CVI certificates or EIA certificates that have been approved by the lab. If the EIA certificate is still awaiting Lab Approval, you may delete it by clicking on the delete button next to the certificate you would like to get rid of. If you have a signed CVI or lab approved EIA that you need deleted, you will need to Void the certificate. You can do this by selecting the Void option on the left-hand column within any of the applications. You will enter the certificate number and the reason for the void, then click submit.

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