Welcome to GlobalVetLINK ‘s online applications. These applications include digital online Health Certificates, For Sale Certificates, Equine Infectious Anemia Certificates, and Veterinary Feed Directives. Follow the steps below to begin creating online certificates. If you have questions, please reference our troubleshooting guide.
We recommend that our users use either Mozilla Firefox or Google Chrome as their internet browser when navigating our system. Please make sure these browsers are up to date no matter which one you are using.
Pop ups must also be enabled. The default settings for the pop-up blocker allow you to see pop-ups that are opened when you click a link or button on a website. There may be some websites you wish to see the pop-ups displayed. Follow the steps below to allow pop-ups for GlobalVetLINK’s website:
After certificates are completed, GlobalVetLINK generates the official certificate in the form of an Adobe PDF, which can be opened by Adobe Reader. If Adobe Reader is not installed on the same machine that GlobalVetLINK is being used, you can install it on your machine through the Adobe website.
Your digital signature is needed to make your GVL certificates official. Please print and complete the electronic signature form.
Note: User names and passwords are also case sensitive.
After a successful login to GlobalVetLINK, the Veterinarian or Vet Assistant name should appear in the upper right hand corner of the screen. To log out do one of the following:
Note: GlobalVetLink is a secure website and automatically logs users out after 15 minutes of inactivity.
Create a Contact
To create a contact within GlobalVetLink, you may enter the information during the certificate process or before you begin.To enter an Owner during the certificate process:
To add a new owner before beginning the certificate process:
Find a Contact
Any time there is a search box within GlobalVetLink , you have the following ability to search for an Owner, Consignee and Consignor, as well as Destination and Origin.
Note: If you are having trouble finding the contact with only a few letters of their name, keep typing in more letters.
Grant MyVetLINK Access
In addition to printing certificates out for your clients or emailing them out, you also have the option of giving them permission to setup their own account to retrieve and print their electronic health documents.
As the clinic, all you need to do is enter their email address in the owner’s profile and then click a single button to grant them access to their certificates. You can add in the owner’s email address and link their account within Manager. As the clinic, you are also able to take access away from the owner by clicking on the same button you did to grant them access. Every time you grant access to an owner, an email will be sent to the email address you have on file.
You may also grant access right after adding in a new contact during the certificate creation process. You will check the “MVL Access” box.
Add Multiple Addresses to Contact
If an owner has multiple addresses, owners can keep all addresses under one contact. This will help avoid having duplicate contacts. An owner might have multiple addresses because they live in one town, but have their animals on a farm at a different address. Also, if an owner boards their animals, or if animals are moved seasonally from one address to another, they may have multiple addresses under one contact. To add multiple addresses to a contact, follow these steps:
Use Contact on Certificate
Stored Contacts have previously been entered into the account via certificate or the Manager application. These contacts are used in multiple sections of various certificates. For example, an owner in EquusLINK will be a stored contact and will be able to be used to create a CVI in HealthLINK. Below are some screenshots which show areas that a stored contact could be used.
To find the stored contact, type the name and select the correct contact from the drop down that appears.
Deleting a Contact
A contact can only be deleted from the Contacts section within the Manager application.
CAUTION: Deleting a contact will delete all animals associated with that record.
To delete a contact:
Create an Animal
There are two ways to create an Animal or Animal Group: within the certificate process or using theContacts menu.
To create an animal or animal group within the certificate process:
Note: You will not need to select a species for EIA (which is equine specific).
Note: It is recommended that you verify the group/animal does not already exist by attempting to search for the group/animal name before creating the new group/animal. Also check the drop down box under Animal List.
To create an animal or animal group using the Manager application:
If you chose to create the animal and assign it to an Owner via the Contacts tab, refer to the following instructions:
Find an Animal
In the Manager tab, click on Animals. This will show you a list of all of the animals you have entered into your account. If you would like to look at a shorter/more specific list, utilize the search bar. Type in all or part of the animal’s name to get it to appear. If searching for an already existing animal when creating a CVI or EIA, you will have to have entered the contact/owner’s information on the certificate before being able to select the existing animal. Once the owner has been selected, the animals will appear in the drop down box.
Deleting an Animal
To delete an animal, go into the Manager tab and click on Animals on the far left side of the screen. Either scroll through your animal list until you find the animal, or search for it by name in the search bar. Once you have found the animal, click on empty box on the very left of its name and other information. This will check that box and a trash can icon will appear at the top of the page. Click the trash can icon and another dialog box will appear asking if you are sure you would like to delete, click “Okay” or “Cancel”. If you click “Okay”, then this animal has been entirely deleted from your account. Although the animal is gone, you will still be able to find any historical certificates done on the animal through Manager and Archives.
Creating a Certificate of Veterinary Inspection
To create a CVI, a Consignor, Consignee, and Carrier must be selected.
Note on Origin: To add an origin address to an existing contact, uncheck the box same as Consignor and search and select the contact from the Find by Name search box. Choose the Add button next to the contact’s Address and Create the alternative address. If the origin has already been stored under this contact, select the Switch button next to the contact’s Address and choose the origin from the dropdown menu.
Select Consignee: Create a new Consignee by selecting Add New or enter the name of an existing contact in the find by name box and select that contact from the dropdown menu.
Note on Destination: To add a destination address to an existing contact, uncheck the box same as Consignee and search and select the contact from the Find by Name search box. Choose the Add button next to the contact’s Address and Create the alternative address. If the destination has already been stored under this contact, select the Switch button next to the contact’s Address and choose the destination from the dropdown menu.
Select Carrier: Select the Consignor box, the Consignee box, or the Other box. Create a new Carrier by selecting Other, then Add New, or enter the name of an existing contact in the find by name box and select that contact from the dropdown menu.
Select Movement/Additional Information
Choose the desired carrier type from the dropdown menu under Movement Information. Then select a Purpose of Movement.
Select your species and Species Type under Additional Information. If you need to include an Area Status, or Herd/Flock Free For status, do so in this section.
Enter Inspection Information
Enter inspection date. Include Brand Inspection Number/Date if necessary.
Note: If a certificate number is needed in order to obtain a Permit Number, complete the Entire CVI, then hit the Get Cert Number button at the top left hand corner of the page. This will Lock your CVI from any further editing Except adding a permit number and e-signature.
If Remarks are required on the CVI, search for the remarks in the Type to search Common Remarks box, or simply add your own in the box below. Common Remarks may be edited once selected.
Add Animal/Animal Group to CVI
Create a new animal/animal group by hitting the Add New button and filling out required fields. Once fields are completely filled out, hit the Create button to create the animal/group.
Select an existing animal by typing the name of the animal into the find by name/ID box and selecting it from the dropdown menu. You may use the arrow at the end of the Search box to see a list of all animals connected to that owner. If it is a group that you are searching for, make sure to select the Group tab before searching. This tab is to the left of the find by name box.
Note: Certificates may have infinite number of animals/groups on one CVI. However, only one species and only one Consignor is allowed per CVI.
Using the ID Wizard
When creating an animal group, a user is able to use our built in ID wizard to paste IDs from an Excel spreadsheet to the CVI.
Click the Add New button to create a new animal group. Enter required fields. Note that these groups can be generalized to the extent that the user desires (Example: Select Enter Free Text for Age to put in an age range such as 6-8 months, Select Mixed for Gender, Choose Other for Breed and type in Mixed).
Enter and ID type(s).
Select the grey square box next to IDs to open the ID Wizard.
Copy and paste IDs from an Excel spreadsheet in to the first ID box, or choose to enter an ID range by selecting Enter IDs Range. This range can include a prefix.
A test may or may not be required, depending on where the animals are traveling. Be sure to check State Regulations to ensure accuracy.
GlobalVetLink offers users the ability to add an offline or online test. Currently GlobalVetLink offers practitioners online connectivity with labs for Equine Infectious Anemia testing only. All other tests will be offline.
To create a new offline test:
Select the animal that you wish to add a test to so their Profile is revealed.
Beneath the animal’s Profile you will see the Tests and Vaccinations boxes.
Click the Plus Sign between the test boxes to create an offline test.
Enter all available testing information. Click the create button to store the test.
The test should automatically appear under Included Tests. It must be under Included Tests to appear on the CVI.
To Add an online Coggins test:
Completed online Coggins tests will be listed in the Available Tests box. Select the desired test, then hit the arrow over button to move it into Included Tests.
The test must be under Included Tests to appear on the CVI.
Vaccinations may or may not be required, depending on where the animals are traveling. Be sure to check State Regulations to ensure accuracy.
To add a new vaccination:
Click the Plus Sign in between the Vaccination boxes to add a vaccination.
Input all vaccination information and hit Create to store the vaccination.
The vaccination should automatically appear under Included Vaccinations. It must be under Included Vaccinations to appear on the CVI.
To add an available vaccination:
Available vaccinations will be listed in the Available Vaccinations box. Select the desired vaccination, then hit the arrow over button to move it into Included Vaccinations.
The vaccination must be under Included Vaccinations to appear on the CVI.
Choices after Creating Certificate
Save: Puts certificate in HealthLINK Save file.
Get Cert Number: Allows you to retrieve a certificate number for the CVI by locking the certificate. User is then able to add a permit number and sign the certificate.
Duplicate: Allows you to save an exact copy of the certificate in the HealthLINK Save file for future use. User can then edit one or two things on the duplicate to save time filling out required fields.
Preview PDF: Opens unofficial mock certificate to view information prior to signing certificate. To print, click on the File menu on your browser, then click on Print and OK.
E-sign: Allows you to sign the certificate. You will be asked to enter your user name and password to apply the electronic signature to the certificate. Note that you can choose whether or not to include images on the CVI. Click on Show PDF. To print, click on the File menu on your browser then click on Print and OK.
Options in Save File:
Drafts: Certificates can still be edited by clicking Edit on the left hand side. Certificates in drafts can also be Batch Signed by checking the box under the Sign column and clicking Batch Sign in the top left hand corner. Finally, certificates can be deleted by selecting the X in the Delete column.
Awaiting Permit/Signature: Certificates can be previewed by clicking Preview on the left hand side then selecting Show PDF. Certificates in this section can also be Batch Signed by checking the box under the Sign column and clicking Batch Sign in the top left hand corner. Finally, certificates can still be deleted at no charge by clicking the X in the Delete column. (Example: If a locked CVI is missing a statement, simply delete the certificate and re-create it. Check with the state on whether or not you can use a given permit number with the new CVI.)
Recently Signed: Certificates can be opened and printed up to 48 hours after signing from the Recently Signed area by clicking View on the left hand side then selecting Show PDF. After 48 hours, the certificate will automatically Archive. Certificates can also be batch emailed by selecting the box under the Email column and clicking Batch Email in the bottom right hand corner.
Creating For Sale Certificates
Creating a GoPass Certificate
States Included in the SAHA Region:
The GVL GoPass® 6-month equine passport certificates are an extended CVI. These certificates are valid for up to 6 months from the date generated. In order to generate a Southern Animal Health Association GoPass you must have both a GVL EIA Certificate and a GVL CVI. To generate a Western States or South Central region GoPass you must have a GVL EIA on file. For the South Central region you must have an EIA certificate created in GVL within the past 30 days to create a GoPass.
After going to EquusLINK, user will see an arrow next to the Create button on the left hand side. Click the arrow and choose Create GoPass
Type the first or last name of the owner in the Find by Name box to recall all owners previously entered in the system for your clinic. Once the list of owners appears, click on the correct owner.
Select animal after searching by animal name in the Find by Name box or clicking the drop down arrow to see a list of horses belonging to the chosen owner.
Select Destination states that the owner will be traveling to. If user needs to review a state’s regulations, they may click on the Website link to the right of each state. Once destinations are selected, hit Save.
Enter inspection date of animal and any other inspection/remarks information that is required.
If you are creating a SAHA certificate and you have Saved, reviewed and confirmed that the information on the certificate is correct, click on “Submit for Approval,” located in the top left hand corner of the screen to seek the approval of the State Veterinarian, Chief Animal Health Officer, or equivalent of the state issuing the GoPass. You may also simply “Save” the certificate if you would like to submit it at a later point in time. Please note that for security purposes, you will be asked to re-enter your username and password before the certificate is submitted for approval. If you are creating a Western States or South Central GoPass and have reviewed and confirmed that all information is correct, click on the “E-sign” button, located in the top left hand corner of the screen where you will be asked to re-enter your user name and password. You can then open and print these certificates.
After clicking “Submit for Approval” on your SAHA GoPass, an email is sent to the State Veterinarian to approve the certificate and electronically sign it.
Confirmation: To see if your SAHA GoPass was successfully submitted to the state for approval, click on “Saved”. The status will sit at “Awaiting Approval” and the certificate will not be finalized until the State Veterinarian approves the certificate. When the State Veterinarian approves the GoPass, the Status will then show as “Signed/Approved” in your GoPass Saved file. You can now click on the magnifying glass icon and select the Show PDF button to view and print your GoPass Certificate.
Itinerary Form: Owners must submit a completed itinerary form to the state of origin upon the completion of their six months of travel. This form is available in the top left hand corner of the veterinarian’s GoPass Saved file. Once the state receives the itinerary, they will acknowledge this in their GVL account, allowing the vet to create a new GoPass for the owner.
Options in Save File:
GlobalVetLink stores completed certificates for ten (10) years. Any user with a login can search for completed certificates for their practice based on the search criteria seen below. Though a blank search can be performed, the date MUST populated.
Definitions for Search
If a certificate type was chosen, more advanced Search options are available, which include the following:
The results will return certificates. Click on the certificate number to access the pdf document. (See system requirements for Adobe Reader information.) To email the certificate(s), check the box next to each certificate number, then select Email Selected Certificates at the bottom of the page.
Tip: The search function is very specific, and filling out just one field in the search fields will most likely return the best results. If you have an uncommon name of owner or the animal, it would be beneficial for the search, rather than a common name which, may pull up multiple results.
Veterinarians do not have the capability to delete signed CVI certificates or EIA certificates that have been approved by the lab. If the EIA certificate is still awaiting Lab Approval, you may delete it by clicking on the delete button next to the certificate you would like to get rid of. If you have a signed CVI or lab approved EIA that you need deleted, you will need to Void the certificate. You can do this by selecting the Void option on the left-hand column within any of the applications. You will enter the certificate number and the reason for the void, then click submit.